At this point, you’ve secured and accepted a new position that offers more of what you want in your next career move.
Whether it’s a new title and responsibilities, better career development opportunities, exciting clients, an improved team culture and leadership, a more convenient location, attractive perks, or simply a fresh start, you’ve made an informed decision that this is the right next step for you.
Now it’s time to let your current employer know.
Resigning from a job is a significant moment in your career journey. Handling it professionally and respectfully is essential – not just for a smooth transition, but for preserving your reputation and relationships. Below are the key steps and best practices to follow when resigning from your current role:
1. Notify your supervisor in person
Arrange a time to speak privately with your immediate supervisor. Choose a calm, appropriate setting and deliver the news in a respectful and professional manner. Stay composed, and avoid over-explaining or getting emotional. The focus should be on your gratitude for the opportunity and your intention to ensure a smooth handover.
2. Prepare a formal resignation letter
Bring a concise, clear resignation letter to your meeting.
Include:
- A brief statement of your resignation
- Your official last working day (based on your required notice period)
- A short thank you to the company for the experience and opportunities
This letter sets the tone for a professional exit and helps remove emotion from the process.
Download our free Resignation Letter Template Here.
3. Offer a sufficient notice period
Check your employment contract or award agreement for the required notice period. Aim to provide adequate time for your employer to manage the transition. During this period, be available to support your team and offer to assist in training your replacement or documenting your processes.
4. Plan the handover process
Work with your manager to create a handover plan that outlines:
- Ongoing projects and their current status
- Key responsibilities and daily tasks
- Contacts, documentation, and any operational workflows
Your goal is to leave things as organised and stress-free as possible for your successor.
5. Maintain professionalism and confidentiality
Hold off discussing your resignation with colleagues until your manager has announced it or advised you it’s appropriate. Keep details about your future employer or role discreet. Stay focused, meet deadlines, and continue contributing until your final day, it speaks volumes about your integrity and professionalism.
6. Tie up loose ends
Complete outstanding work, hand over key files, and update any internal systems or stakeholders as required. Ensure that your digital workspace is tidy and that your replacement or team has what they need to continue smoothly.
7. Conduct exit interviews professionally
If your employer offers an exit interview, treat it as an opportunity to provide helpful, constructive feedback. Share what you appreciated during your time with the company, and offer ideas for improvement if asked. Remain objective and avoid airing personal grievances, your legacy matters.
8. Express gratitude and maintain connections
Before you go, thank your teammates, mentors, and leadership. A short, heartfelt message can leave a lasting impression. Connect with colleagues on LinkedIn to keep your professional network strong. These relationships may come back around in the future, sometimes when you least expect it.
9. Leave on a positive note
Stay gracious and enthusiastic right through to your final hour. Finish strong, thank your employer for the opportunities, and walk out with your head held high. The way you exit matters – it’s a reflection of your character and can shape your professional reputation long after you’re gone.